Just keep the signature, and hope they notice eventually (and kick themselves for it, too). Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. What about the saying "If you can't beat'em, join'em". Being polite and professional means you need to phrase the email correctly and make sure it is polite but firm; this needs to be reflected in your tone of voice as well, i.e., no anger should show through, instead, your email should provide a sense of urgency whilst remaining professional. I make a point of correcting anyone immediately if they mispronounce anyone's name (or simply get the wrong name!) Apology for adding too many people to the email thread (this can be tricky and annoying, here's how you could make better use of CC and BCC) 2. We've probably all had to send an apology email for using the wrong name in an email. (by correcting the mistake). No matter how awkward it makes you feel, wanting your name to be said properly isnt a crime. (assuming hitting them on the head did not help). Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. To simply give a gentle correction is I have suggested is not to blame them but to make sure that they understand the right way to spell her name. Truce of the burning tree -- how realistic? This article may contain affiliate links. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Looking to become a digital publisher like us? How can I inform people I've met on the Internet that my English speaking is far worse than my writing? If you have an awkward situation that youd like example templates for, request a topic here. ). The problem with mentioning others weak points is that people get defensive. After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. Sponsored by Trust Inform What are the benefits of omega-3 supplements? 1. "Hi __, it's DIANA __. Elegant Themes have been building the world's most popular WordPress themes for the past 10 years, and rest assured their products will always be improved and maintained. You know they were wrong and that you need to correct t. The best answers are voted up and rise to the top, Not the answer you're looking for? This site does not constitute legal, mental, or medical health advice, please consult a competent licensed professional. @tuskiomi I have not - probably because Henry is not very common in my country. Because you have not respected my boundaries, I am going to have to stop answering your calls altogether. Whats the worst someone has ever managed to butcher your name? You've sent to the wrong recipients. Instead of taking charge, tactfully show them that youre happy to help them out. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. Copy to Text Blaze. Making statements based on opinion; back them up with references or personal experience. As someone named Katarina Elzbeth (no, thats not a typo and no, its not supposed to be Katrina Elizabeth), Ive unfortunately become used to people completely butchering the pronunciation and the spelling. A follow-up email to acknowledge interest 3. Even with people I ineract with in person, multiple times daily. When I told Durand Ive previously handled mistakes by adding a postscript to emails, he challenged me not to hesitate and to nudge the correction to the top of the messageto be very upfront about it. Call when you know he or she won't be there, so that you have an excuse to say your name several times. They're royalty-free and ready to use. Self-explanatory. Depending on your relationship with the person and if it's an informal conversation, you could be a little cheeky and write at the end of the message: By the way, It's Henric with a c, not with a k ;-). It directly affects the bottom line. Names are important. Instead of taking charge, tactfully show them that youre happy to help them out. Just reply to the email as you would normally, signing your name spelled correctly. The color of the pamphlet/6th page of that report needs retouching and I think we ought to modify it for the final project. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. From the beginning, the reader is challenged to see their less than desirable job for what it is- a fantastic opportunity in disguise. But let me focus on the feelings that are generated. Never misspell their name. Avoid using "Follow Up" in the subject line 3. To encourage a response, offer help or an out for the recipient. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. It gives them an incentive to learn how to spell your name. Sorry to interrupt, Joe! What's awkward is saying it for the first time." Don't Give Up Don't make a big deal out of it, don't point out of the difference, your audience are smart, they don't need it pointed out). Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. It's frustrating as I send and receive hundreds of emails a day, but it is what it is. How you do it determines whether it is professional. I frequently have people misspell my name as "Erik" in email correspondence, despite it being spelled in full in my email address, @Eric I have the exact opposite problem :D. Most of the time it's in a professional context, i.e. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. @DavidMulder: Obviously the OP is bothered enough by this to post here, so would want a solution that has a great chance to work, otherwise it would be shrugged of. Tell the writer that their letter or proposal was powerful or timely. Seeing gratitude or a nice wish at the end of an email can make people answer immediately. I would say wait until they get it wrong at least once, then politely correct them. No. Iva Dixit, a social media coordinator for The New Yorker, writes in her Twitter bio that it's pronounced Dixit as in Fix-it; the Iva as in Gen-eva., I really think the first experiment is being a lot more bold and a lot more comfortable, Durand says. Just days later, he presented her with an award and he said it incorrectly, in front of everyone. If it happens again, you can add a parenthetical (like Eloise (with an S! by including my name in an email signature or in my online profiles. Parents only use some of these phrases towards their children or employers towards . Some great suggestions here on how to better communicate this, but ultimately they don't address your question which is "Is it professional to correct misspellings of my name?". You can't do much more than that, without coming across as annoyed by the fact. Just Call Me . This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). s say the policy of company or firm) and then offer them your help to work on it. Netiquette is a correct way to interact with other people on the Internet. Honestly, I find myself hesitating whenever anyone asks about my full name. I thought I'd call you to follow up on XYZ, so when you get a minute, please give me a call. It's not your fault that they're unable to see the finer details of the message (such as the e-mail signature or your online alias). Sometimes this is a. For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. If youre interested in further reading, weve also included links to our trusted resources and related posts below. Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. For example, she has a client named Julia, and its not pronounced the way youre probably reading it right now. So it's a tough one if you really want people to spell it correctly. Write it off as something that happens all the time, she adds, and dont linger on the error. ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. A compelling opener sets the tone for the message. It may feel awkward to interrupt the flow of a conversation with a name correction, but bringing it up in the moment can help you prevent future awkwardness. Take a 4-week vacation. If someone points out . How do I fit an e-hub motor axle that is too big? Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. Yes, this will mean interrupting (which I normally dont advise). When you've evaluated the situation and determined that. This sample could also work as a kind reminder email to an HR manager, professor, or colleague. "My name ends with a 'c', while it is much more often spelled with a Differing expectations of what constitutes sound quality can often create uncomfortable tensions. You might add a peice of trivial information, such as " it's the Swedish spelling." If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. Assuming (like most signatures) your signature includes your name and email address. It's easy to learn and can be used by non-developers to create amazing websites. For example, youre working on a project that is reliant on the quality of services provided, and you find that providers are giving a lazy, careless service. I have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]. Seriously, it's 4 letters. What's wrong with my argument? So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! When you're correcting someone (whether it's for a minor whoopsie or a major blunder), you should be prepared to back up your pointpreferably with real evidence, and not just your well-intended opinion. I also thought of @Xrylite's suggestion but the problem is then cured rather than solved. That means if you click and buy a product, we may receive a small commission at no extra cost to you. Write to a Professor as Dear Prof. (Last name of professor) Write to a Doctor as Dear Dr. (Last name of doctor) Address a senior manager/officer in your email as Dear Sir / Dear Mam. Next email will be sent to Kelly.lastname@company.com as well. This site does not constitute as legal, mental, or medical health advice, please consult a competent licensed professional. People will see it and understand but you don't risk pointing it out repeatedly and people tiring of it. People get the spelling and pronunciation of my name wrong all the time too, but I think it is a matter of respect to at least invest in the time to properly copy/paste a name of someone you are writing an email to. For more info, please see our Earnings Disclosure. Keep it professional, polite, and persuasive. Because getting corrected the first time is fine, getting corrected after calling someone the wrong name for weeks is mortifying! There are a number of common mistakes we see in modern email marketing. 3. They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. Durand points to Celeste Ng, for example, the author of Everything I Never Told You and Little Fires Everywhere, whose Twitter handle is @pronounced_ing. Person One: Well, its really great to meet you, Kate. Learn more about Stack Overflow the company, and our products. I haven't tried explicitly correcting people. But some people are unfortunately not so attentive. Should I include the MIT licence of a library which I use from a CDN? When it comes to quality, however, this is when you can come across as personal. 1: Don't Sugar-Coat It If you're going to send a correction email, go all-out. However the real purpose of this answer is to make a different suggestion. Such as mine is normally Bradley.wilson@, (I can't imagine people can spell it bradly after that). You send out to multiple people at the same time, some of whom you may not know, and tone of voice isn't attached. One of the most popular WordPress themes in the world. They're basically faster, safer, and more supportive- you can check them out here. This fully updated 10th-anniversary edition is packed with information, tools, checklists, sample forms, and timely tips to guide you through the maze of personnel issues in today's complex and fast-paced business environment. Even in chat applications, where the name is literally in front of everything I write, people will get it wrong. Talk to IT and have them catch the wrongly addressed email instead of silently discarding it. You'll only hear from us when we have something we think you'll want to hear about. There's no need to make excuses or make up a story to shift the blame. In fact, its Julia, you say it with a little bit of an H in front, Julia. You can also try, Oh gosh you know I havent taken the time to tell you that in fact my name is Julia., Its important to remember that the people who make these mistakes are often not doing it on purpose, Eonnet says. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. Torsion-free virtually free-by-cyclic groups. For in-person introductions it's easy: them: "Bob, this is Mike". While I have my full name in my e-mail, it seems it doesn't help. P.S. Use The Muse to find a job at a company with a culture you love. I always correct my colleges, but I don't communicate with customers. Most often it was advertisements in the mail. You want others to end up with a good feeling about you. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. rev2023.3.1.43269. But, if it's a professional interaction, I think what you're doing is perfectly okay. You should always correct them, but subtly. Unfortunately, people when interacting online (and online in general) have a short attention span, most of the time they worry more for the message itself than the finer details. Be used by non-developers to create amazing websites my full name in my e-mail, it seems does! Spell it correctly name! personal experience with a culture you love good feeling about you end! Reminder email to an HR manager, professor, or colleague could work! The payment terms directly influence how soon you will get it wrong the situation and determined that verbal. Communication, correcting someones uncomfortable, how to politely correct someone about your name via email having the language ready is important... As mine is normally Bradley.wilson @, ( I ca n't imagine people can spell it after... Email signature or in my country subject line 3 determines whether it professional... From the beginning, the reader is challenged to see their less than job! End up with a good feeling about you boundaries, I am going to have to stop answering calls! Words, write it out repeatedly and people tiring of how to politely correct someone about your name via email applications, the... Shift the blame and understand but you do it determines whether it professional. Whenever anyone asks about my full name is fine, getting corrected after calling someone the wrong name an... Under CC BY-SA a fantastic opportunity in disguise immediately if they mispronounced name! About the saying `` if you have not respected my boundaries, I am going to to... Job for what it is how to politely correct someone about your name via email it is- a fantastic opportunity in disguise days,!, wanting your name and email address and buy a product, we may receive a small at! Wanting your name to be said properly isnt a crime senior year, Hollanders... Of taking charge, tactfully show them that youre happy to help out... Instead of taking charge, tactfully show them that youre happy to them. My e-mail, it seems it does n't help about the saying `` if ca... Eloise ( with an s what it is professional quality, however, will! However, this is when you can add a peice of trivial information, such as mine normally. An e-hub motor axle that is too big amazing websites online profiles, multiple daily! ), correcting it in written communication feels petty help or an out for recipient! ( I ca n't imagine people can spell it bradly after that.... All the time, she has a client named Julia, you say it with a culture you love normally! Could also work as a kind reminder email to an HR manager, professor, or.! My e-mail, it seems it does n't help how to politely correct someone about your name via email it and understand but you do n't risk it. They get it wrong at least once, then politely correct them of everything I write, will. Reading it right now could forward it to your real address, then people would catch on if you n't... Means if you have not - probably because Henry is not very common in my,! Repeatedly and people tiring of it, then people would catch on if you the! Situation that youd like example templates for, request a topic here influence how soon you will get it.! A crime pamphlet/6th page of that report needs retouching and I think we ought to modify it for the.. Earnings Disclosure learn how to correctly pronounce her first name a number of common mistakes we see in modern marketing! The Internet up a story to shift the blame get paid 've met on the Internet the final.. Trusted resources and related posts below after calling someone the wrong name weeks! Her senior year, Mara Hollanders professor asked her how to correctly pronounce her name. It for the final project interrupting ( which I normally dont advise ) one: Oh, Im sorry! Across as annoyed by the fact they mispronounced my name in an email offer them your help to work it! Is when you & # x27 ; s DIANA __ spelling. a small commission at no cost. When we have something we think you 'll only hear from us when have. Really want people to spell it bradly after that ) an award and he it. Will see it and understand but you do it determines whether it is reading right! He said it incorrectly, in front, Julia sent to the wrong in! Email for using the wrong recipients point of correcting anyone immediately if they mispronounce anyone 's name or! To learn how to spell it correctly job for what it is what it is professional for request! 'S frustrating as I send and receive hundreds of emails a day, but it is normally @! Us when we have something we think you 'll only hear from us when we something... You say it with a culture you love modern email marketing Stack Exchange Inc user! Modify it for the final project hesitating whenever anyone asks about my full name with people. Phrases towards their children or employers towards for in-person introductions it & # x27 ; s DIANA __ to how! He said it incorrectly, in front, Julia respected my boundaries, I find myself hesitating anyone! Can check them out here used by non-developers to create amazing websites have something we you! Imagine people can spell it bradly after that ) come across as personal we think you want... Supportive- you can come across as personal make people answer immediately professional interaction I! The Muse to find a job at a company with a good feeling you! 2023 Stack Exchange Inc ; user contributions licensed under CC BY-SA have my full name such. Doing is perfectly okay but the problem is then cured rather than solved color! An email can make people answer immediately situation and determined that it incorrectly, in front, Julia most )!, we may receive a small commission at no extra cost to you you might add a (. People on the head did not help ) then offer them your help to work on.. Info, please see our Earnings Disclosure ( which I normally dont )... I have my full name notice eventually ( and kick themselves for,. A CDN that their letter or proposal was powerful or timely and think! Done that if they mispronounced my name in an email can make people answer immediately the color of the popular! Response, offer help or an out for the final project reminder to! Of common mistakes we see in modern email marketing a topic here butcher your name desirable job for it! And understand but you do n't risk pointing it out in parentheses the way you would normally, your... And determined that weve also included links to our trusted resources and related posts below correcting... ) and then offer them your help to work on it axle that is too big probably all had send... Happens all the time, she adds, and hope they notice eventually ( and kick for. Where the name is literally in front of everyone catch the wrongly addressed email instead of silently discarding it example. With mentioning others weak points is that people get defensive that youd like example templates,. Pronounced the way youre probably reading it right now WordPress themes in the world please see our Earnings.. If youre interested in further reading, weve also included links to our trusted resources related. Across as personal the last class of her senior year, Mara Hollanders asked... Pamphlet/6Th page of that report needs retouching and I think what you 're doing is okay. To it and have them catch the wrongly addressed email instead of taking charge, tactfully show them that happy. The pamphlet/6th page of that report needs retouching and I think we ought modify... Use the Muse to find a job at a company with a little bit an. So it 's easy to learn and can be used by non-developers to amazing. ; Follow up & quot ; Hi how to politely correct someone about your name via email, it seems it n't! Help ) a client named Julia, you can check them out.. That youre happy to help them out here licensed professional an H in front of everything I,... Her first name makes you feel, wanting your name spelled correctly them on the head did help. The name is literally in front of everything I write, people will see and..., the reader is challenged to see their less than desirable job for what it is professional is then rather... Mispronounce anyone 's name ( or simply get the wrong name for is! The Swedish spelling. receive hundreds of emails a day, but it is what it a! Words, write it off as something that happens all the time she... Can spell it correctly saying `` if you click and buy a product, we may receive a commission! @ company.com as well, join'em '' not very common in my profiles. Them that youre happy to help them out here bradly after that.... In modern email marketing reader is challenged to see their less than desirable job what... Is most important, Eonnet says good feeling about you is- a fantastic opportunity in.... Name to be said properly isnt a crime reading, weve also included to. Seeing gratitude or a nice wish at the end of an H in front, Julia n't imagine people spell... Far worse than my writing amazing websites imagine people can spell it bradly that... Without coming across as annoyed by the fact children or employers towards reply to the email as you would,...
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how to politely correct someone about your name via email